Join Our Team

The Center For Women & Enterprise job openings are listed below. If nothing is listed we still encourage you to send us your resume. We are always interested, in hearing from motivated, talented people. Email us your questions or resume at

Development Coordinator



Development Coordinator

Date Written:

August 31, 2017



Reports to:

VP, Development/Engagement



FLSA Status:




Approved by:



Section 1: Position Summary:

The Development Coordinator serves as lead support to the Vice President of Development and Engagement (VPD&E). This position has the primary function of database management, gift processing, donor acknowledgement and recognition, documentation, reporting and other responsibilities related to donor stewardship for the Development Department. This position provides database and stewardship support for all facets of the annual fund including the donor database, direct mail, donor stewardship and cultivation, special events, and corporate & foundation grants.

Reporting to the Vice President of Development and Engagement, the Development Coordinator must have knowledge of Raiser’s Edge. The candidate for this position must have exceptional interpersonal, organizational and time management skills, be organized, detail-oriented and enjoy working individually and as a team member. The Development Coordinator should also have excellent written and verbal communication skills.

At CWE, we strongly believe that the spirit in which we do our work is as important as the work itself. We pride ourselves on building community, promoting diversity, delivering excellence, innovating, and making a measurable difference in individuals’ lives, the community, and the economy. The successful candidate for this position will also hold these values.

Section 2: Essential Responsibilities



Database Management:

  • Ensure accurate record keeping.
  • Provide back-up support to Development Team with high quality, efficient administrative support to the VPD&E.
  • Overall responsibility for accurate and consistent data recording and retrieval, accurate donor record maintenance/reporting and donor/foundation research efforts. Maintains accurate and clean database records. Manage the prospect and donor database in Raiser’s Edge and ensure data integrity. Maintain data entry for the prospect management system including CEO and VPD&E contact reports for moves management.
  • Manages department's revenue and expense spreadsheets. Creates fundraising reports from Raiser’s Edge computer system. Works with the finance department to ensure accurate financial reports.
  • Works with Raiser’s Edge software to set up and maintain spreadsheets to track results from various mailings, appeals and campaigns.
  • Responds to requests for information; enters contact information in database.
  • Maintains accurate records and reconcile daily, enter gifts/pledges/payments into constituent database including in-kind donations, generate donation acknowledgements within appropriate timeframe. Reconcile giving records from Raiser’s Edge with Finance. Create weekly fundraising reports or other database reports, as needed.
  • Assist with the scheduling and production of the direct mail and e-solicitation campaigns, orders supplies, coordinates with marketing team and/or vendors, manages and segments mailing lists, and inputs and extracts all donor and constituent data in Raiser’s Edge for reporting purposes.



Event and Meeting Coordination:

  • Manage and coordinate meetings, activities, logistics and records for all event fundraising committees.
  • Support and assist with coordinating CWE Annual Auction and Gala celebration.
  • Work with CEO, VPD&E and other senior staff to plan, recruit, organize and support volunteer committees.
  • Identify prospects to obtain event sponsors and secure sponsor with committee. Identify and solicit prospects for auction items.
  • Create and maintain vendor relations.
  • Maintain event budgets and timelines.
  • Assemble event materials and collaterals.
  • Help direct the efforts on the day of the event.
  • Coordinate the recruitment of volunteers and organize volunteers for the event.
  • Coordinate and execute a donor recognition social and annual thank you event.
  • Support the CEO and VPD&E with correspondence and logistics for the Resource Development Committee; prepares and sends meeting materials, attends meetings and produces meeting minutes.



Administrative Support:

  • Participates in team meetings, prepares meeting agenda and records minutes.
  • May coordinate and perform special projects, such as the production of ad hoc reports, expediting matters with outside vendors, communicating with a wide range of executives and officials, gathering and compiling research to assist others, arranging meetings or special events for CWE.
  • Assists with grants program as needed.
  • Handles direct donor inquiries courteously.
  • Prepares and mails correspondence including acknowledgment/thank you letters for gifts received.
  • Perform a variety of miscellaneous clerical and administrative duties. Opens, sorts & distributes department mail; inventories supplies and replace as necessary; files all correspondence generated by the Development Team.
  • Coordinates and manages Gift in Kind fundraising program.
  • Provides support for the implementation of a donor stewardship and recognition program and coordinates stewardship information into the donor database, generates pledge reports and customized pledge reminder letters when appropriate, and generate scheduled and on-demand gift and other reports in a timely fashion. Assist with the fulfillment of pledges including systematic reminders and thank you letters.
  • Communicates with a wide range of executives and officials within and outside of the organization to exchange critical information and expedite matters on behalf of the CEO and VPD&E.
  • While adhering to marketing guidelines and policies, assist with writing copy for e-newsletters for cultivation and stewardship purposes, development related web content, solicitation and cultivation materials (electronic and direct mail), stewardship reports, invitations, and thank-you letters. Responsible for keeping acknowledgement letters current and personal.
  • Administrative support for the VPD&E and assist the CEO, as needed.




Section 3: Budget Responsibility: N/A

  • Dollar Amount of Budget:
  • Revenues that are dependent upon the successful performance of the department:  
    Section 4: Scope of People Management:
  • Section 4: Scope of People Management:


  • Does this position manage employees? __Yes _x_ No

  • Section 5: Organizational Impact:

Section 6: Experience:

Type of Experience

Required Years

Preferred Years

Raiser’s Edge Database Management



Non-profit Fundraising



Administrative Support



Event Coordination/Management




Section 7: Qualifications/Skills:



Required Years

Preferred Years

Working proficiency at an intermediate level in Microsoft Office Suite, especially in Excel and PowerPoint.



Excellent business skills including organization, time management, verbal and written communication.



Excellent organizational, planning, and tracking skills, plus attention to detail.



Ability to handle confidential and proprietary information with discretion.



Excellent interpersonal and customer service skills.



Excellent organizational, planning, and tracking skills, plus attention to detail.



Knowledge of Constant Contact.



Ability to multi-task in fast-paced environment with changing priorities and limited resources.



English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar for oral, written, and online communication.



Proven ability to pay attention to detail and delivery high-quality products and services.



Ability to effectively present information and communicate with a positive presentation and an excellent telephone presence.



Ability to write professionally for varied audiences and consistently meet deadlines.



Proven ability working with diverse populations.



Ability to occasionally work outside of normal business hours.



Valid driver’s license and ability to travel within CWE office locations.




Section 8: Education:




Bachelor’s Degree




Section 9: Competencies:




Attention to Detail

  • Review data/documents for accuracy and consistency
  • Take action to prevent mistakes
  • Follow procedures closely
  • Keep records accurate and up to date


  • Be tactfully and helpfully hones
  • Maintain confidences
  • Show consistency between words and actions
  • Demonstrate respect for other, even in difficult situations

Get Results

  • Do everything possible to meet goals and deadlines
  • Demonstrate high personal work standards
  • Persist in the face of repeated challenges
  • Demonstrate a sense of urgency about results

Interpersonal Relations

  • Recognize the impact of one's behavior on others
  • Adjust own interpersonal approach to fit the interpersonal style/needs of others
  • Deal effectively with people in order to get work accomplished

Continuous Quality & Performance Improvement

  • Identify and apply "best practices' in own work
  • Establish personal standards of quality for own work

Decisiveness & Judgement

  • Demonstrate good judgment in routine, day-to-day decisions
  • Use good judgment in deciding whether to make a decision or escalate it

Flexibility & Achieving Change

  • Positively deal with changes that affect job requirements
  • Work to clarify situations where information, instructions, or objectives are ambiguous

Organizational Savvy

  • Act in accordance with organizational culture
  • Know when to bring an issue, problem, or decision to someone higher up in the organization


Section 10: Physical requirements:


Office environment working with computers, phones and other office equipment


Up to 20 pound on an occasional basis


Some moderate stretching

Repetitive movements

Typing, spreadsheets


Important Note: Please put "Development Coordinator Position" in the Subject Line of emailed applications.

All interested applicants should sent cover letter and resume to

Veronica Rosa, Vice President of Development & Engagement
Center for Women and Enterprise
24 School Street
Boston, MA 02108


The Center for Women & Enterprise is an equal opportunity employer.