Join Our Team

The Center For Women & Enterprise job openings are listed below. If nothing is listed we still encourage you to send us your resume. We are always interested, in hearing from motivated, talented people. Email us your questions or resume at info@cweonline.org.

Development Coordinator

 

Title:

Development Coordinator

Date Written:

August 31, 2017

Department:

Development

Reports to:

VP, Development/Engagement

Grade:

 

FLSA Status:

 

Location:

TBD

Approved by:

 

 

Section 1: Position Summary:

The Development Coordinator serves as lead support to the Vice President of Development and Engagement (VPD&E). This position has the primary function of database management, gift processing, donor acknowledgement and recognition, documentation, reporting and other responsibilities related to donor stewardship for the Development Department. This position provides database and stewardship support for all facets of the annual fund including the donor database, direct mail, donor stewardship and cultivation, special events, and corporate & foundation grants.

Reporting to the Vice President of Development and Engagement, the Development Coordinator must have knowledge of Raiser’s Edge. The candidate for this position must have exceptional interpersonal, organizational and time management skills, be organized, detail-oriented and enjoy working individually and as a team member. The Development Coordinator should also have excellent written and verbal communication skills.

At CWE, we strongly believe that the spirit in which we do our work is as important as the work itself. We pride ourselves on building community, promoting diversity, delivering excellence, innovating, and making a measurable difference in individuals’ lives, the community, and the economy. The successful candidate for this position will also hold these values.

Section 2: Essential Responsibilities

1

35%

Database Management:

  • Ensure accurate record keeping.
  • Provide back-up support to Development Team with high quality, efficient administrative support to the VPD&E.
  • Overall responsibility for accurate and consistent data recording and retrieval, accurate donor record maintenance/reporting and donor/foundation research efforts. Maintains accurate and clean database records. Manage the prospect and donor database in Raiser’s Edge and ensure data integrity. Maintain data entry for the prospect management system including CEO and VPD&E contact reports for moves management.
  • Manages department's revenue and expense spreadsheets. Creates fundraising reports from Raiser’s Edge computer system. Works with the finance department to ensure accurate financial reports.
  • Works with Raiser’s Edge software to set up and maintain spreadsheets to track results from various mailings, appeals and campaigns.
  • Responds to requests for information; enters contact information in database.
  • Maintains accurate records and reconcile daily, enter gifts/pledges/payments into constituent database including in-kind donations, generate donation acknowledgements within appropriate timeframe. Reconcile giving records from Raiser’s Edge with Finance. Create weekly fundraising reports or other database reports, as needed.
  • Assist with the scheduling and production of the direct mail and e-solicitation campaigns, orders supplies, coordinates with marketing team and/or vendors, manages and segments mailing lists, and inputs and extracts all donor and constituent data in Raiser’s Edge for reporting purposes.

2

35%

Event and Meeting Coordination:

  • Manage and coordinate meetings, activities, logistics and records for all event fundraising committees.
  • Support and assist with coordinating CWE Annual Auction and Gala celebration.
  • Work with CEO, VPD&E and other senior staff to plan, recruit, organize and support volunteer committees.
  • Identify prospects to obtain event sponsors and secure sponsor with committee. Identify and solicit prospects for auction items.
  • Create and maintain vendor relations.
  • Maintain event budgets and timelines.
  • Assemble event materials and collaterals.
  • Help direct the efforts on the day of the event.
  • Coordinate the recruitment of volunteers and organize volunteers for the event.
  • Coordinate and execute a donor recognition social and annual thank you event.
  • Support the CEO and VPD&E with correspondence and logistics for the Resource Development Committee; prepares and sends meeting materials, attends meetings and produces meeting minutes.

3

30%

Administrative Support:

  • Participates in team meetings, prepares meeting agenda and records minutes.
  • May coordinate and perform special projects, such as the production of ad hoc reports, expediting matters with outside vendors, communicating with a wide range of executives and officials, gathering and compiling research to assist others, arranging meetings or special events for CWE.
  • Assists with grants program as needed.
  • Handles direct donor inquiries courteously.
  • Prepares and mails correspondence including acknowledgment/thank you letters for gifts received.
  • Perform a variety of miscellaneous clerical and administrative duties. Opens, sorts & distributes department mail; inventories supplies and replace as necessary; files all correspondence generated by the Development Team.
  • Coordinates and manages Gift in Kind fundraising program.
  • Provides support for the implementation of a donor stewardship and recognition program and coordinates stewardship information into the donor database, generates pledge reports and customized pledge reminder letters when appropriate, and generate scheduled and on-demand gift and other reports in a timely fashion. Assist with the fulfillment of pledges including systematic reminders and thank you letters.
  • Communicates with a wide range of executives and officials within and outside of the organization to exchange critical information and expedite matters on behalf of the CEO and VPD&E.
  • While adhering to marketing guidelines and policies, assist with writing copy for e-newsletters for cultivation and stewardship purposes, development related web content, solicitation and cultivation materials (electronic and direct mail), stewardship reports, invitations, and thank-you letters. Responsible for keeping acknowledgement letters current and personal.
  • Administrative support for the VPD&E and assist the CEO, as needed.
 

100%

 

 

Section 3: Budget Responsibility: N/A

  • Dollar Amount of Budget:
  • Revenues that are dependent upon the successful performance of the department:  
    Section 4: Scope of People Management:
  • Section 4: Scope of People Management:

     

  • Does this position manage employees? __Yes _x_ No

  • Section 5: Organizational Impact:

Section 6: Experience:

Type of Experience

Required Years

Preferred Years

Raiser’s Edge Database Management

1-2

4+

Non-profit Fundraising

1-2

4+

Administrative Support

2-4

5+

Event Coordination/Management

1-2

4+

 

Section 7: Qualifications/Skills:

:

Qualifications:

Required Years

Preferred Years

Working proficiency at an intermediate level in Microsoft Office Suite, especially in Excel and PowerPoint.

Yes

 

Excellent business skills including organization, time management, verbal and written communication.

Yes

 

Excellent organizational, planning, and tracking skills, plus attention to detail.

Yes

 

Ability to handle confidential and proprietary information with discretion.

Yes

 

Excellent interpersonal and customer service skills.

Yes

 

Excellent organizational, planning, and tracking skills, plus attention to detail.

Yes

 

Knowledge of Constant Contact.

 

Yes

Ability to multi-task in fast-paced environment with changing priorities and limited resources.

Yes

 

English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar for oral, written, and online communication.

Yes

 

Proven ability to pay attention to detail and delivery high-quality products and services.

Yes

 

Ability to effectively present information and communicate with a positive presentation and an excellent telephone presence.

Yes

 

Ability to write professionally for varied audiences and consistently meet deadlines.

Yes

 

Proven ability working with diverse populations.

 

Yes

Ability to occasionally work outside of normal business hours.

Yes

 

Valid driver’s license and ability to travel within CWE office locations.

Yes

 

 

Section 8: Education:

 

Required

Preferred

Bachelor’s Degree

Yes

 

 

Section 9: Competencies:

:

Competency

Definition

Attention to Detail

  • Review data/documents for accuracy and consistency
  • Take action to prevent mistakes
  • Follow procedures closely
  • Keep records accurate and up to date

Integrity

  • Be tactfully and helpfully hones
  • Maintain confidences
  • Show consistency between words and actions
  • Demonstrate respect for other, even in difficult situations

Get Results

  • Do everything possible to meet goals and deadlines
  • Demonstrate high personal work standards
  • Persist in the face of repeated challenges
  • Demonstrate a sense of urgency about results

Interpersonal Relations

  • Recognize the impact of one's behavior on others
  • Adjust own interpersonal approach to fit the interpersonal style/needs of others
  • Deal effectively with people in order to get work accomplished

Continuous Quality & Performance Improvement

  • Identify and apply "best practices' in own work
  • Establish personal standards of quality for own work

Decisiveness & Judgement

  • Demonstrate good judgment in routine, day-to-day decisions
  • Use good judgment in deciding whether to make a decision or escalate it

Flexibility & Achieving Change

  • Positively deal with changes that affect job requirements
  • Work to clarify situations where information, instructions, or objectives are ambiguous

Organizational Savvy

  • Act in accordance with organizational culture
  • Know when to bring an issue, problem, or decision to someone higher up in the organization

 

Section 10: Physical requirements:

General

Office environment working with computers, phones and other office equipment

Lifting

Up to 20 pound on an occasional basis

Stretching

Some moderate stretching

Repetitive movements

Typing, spreadsheets

 

Important Note: Please put "Development Coordinator Position" in the Subject Line of emailed applications.

All interested applicants should sent cover letter and resume to vrosa@cweonline.org:

Veronica Rosa, Vice President of Development & Engagement
Center for Women and Enterprise
24 School Street
Boston, MA 02108

 

The Center for Women & Enterprise is an equal opportunity employer.

Program Coordinator - Vermont

Title:

Program Coordinator

Date Written:

Spring 2017

Department:

Program Delivery & Service (PDS)

Reports to:

Director-Vermont

Grade:

 

FLSA Status:

Non-exempt

Location:

Vermont

Approved by:

 

 

Section 1:  Position Summary:

The Program Coordinator works in a dynamic, fast-paced, and intellectually stimulating non-profit organization and is the first point of contact with the public to ensure that the programs and services provided by Center for Women & Enterprise (CWE) reflect the needs and expectations of the community.   The incumbent works with the Project Director to assist with client development, successful program development and delivery, data entry and client management and administration.  The incumbent manages the office, interacts with training providers and ensures that programs are provided with excellence and consistency focusing on the customer; additionally ensures that programs are effective and achieve relevant results.

 

Section 2:  Essential Responsibilities

1

25

Implement and run CWE programs and ensure they are carried out with an eye on consistency within CWE delivery expectations.  In this capacity, the incumbent develops and produces high quality training materials, including PowerPoint presentations, training manuals, and other training aids/materials; processes cash receipts, scholarships and accounts receivables; manages complex registration and data-collection processes and makes suggestions to improve processes/procedures.

2

25

Maintain meticulous records on grant expenditures and other financial aspects of the business including but not limited to accounts payable and accounts receivable.  In this capacity, accurately enter financial information into a database to generate Small Business Administration (SBA) reports on a regular and timely basis.

3

10

In collaboration with the Project Director, promote, plan and implement educational programs and events through careful planning and scheduling, material preparation, and professional delivery and presentation. 

4

10

May market CWE programs by way of introductory presentations in person, via telephone and/or email to prospective clients and people inquiring about our programs.

5

10

Work closely with constituents to provide technical assistance, access to capital and market programming through multi-week courses, workshops, women’s business certification and loan packaging assistance.  Additionally, match clients with business consultants as needed and schedule all appointments.

6

10

Work with the Project Director on multiple projects and new initiatives simultaneously.  These projects and initiatives will impact the incumbent’s own programs and those in other locations. 

7

10

Collaborate with other Project Directors and Coordinators to ensure that there is consistency and quality around every CWE service delivery.

 

100%

 

 

Section 3: Budget Responsibility:

·         Dollar Amount of Budget:   NO

·         Revenues that are dependent upon the successful performance of the department:

 

 

Section 4: Scope of People Management:

·         Does this position manage employees?    __Yes   X No

 

 

Section 5: Organizational Impact:

Not performing the responsibilities of the position successfully could have operational, financial and reputational impact to the organization.  If reports are not accurate or done at all, grants for the work we do could be lost.

 

 

Section 6: Experience:

Type of Experience

Required Years

Preferred Years

Delivered programs or training and/or provided services in a training environment in a large or small business

2

3

Actively worked with social media and Internet-based research

2

 

 

 

Section 7: Qualifications/Skills:

Qualifications:

Required Years

Preferred Years

Proven ability to multi-task, organize and prioritize own work

YES

 

Working proficiency at an intermediate level in Microsoft Office Suite, especially in Excel and PowerPoint

YES

 

Proven ability to speak in public, develop and make presentations and communicate orally extemporaneously as well as interacting face-to-face with clients on a daily basis

YES

 

Proven ability to train/teach to adults in one on one and group settings

 

YES

Proficiency in tracking, monitoring and evaluating progress on delivered programs/trainings

YES

 

Excellent business skills including organization, time management, verbal and written communication

YES

 

Proven ability to simultaneously manage multiple projects

YES

 

Proven working ability to multi-task, organize and prioritize own work

YES

 

Proven ability to pay attention to detail and delivery high-quality products and services

YES

 

Valid driver’s license and ability to travel within CWE office locations

YES

 

Bi-lingual in Spanish (fluent)

 

YES

Proven ability working with diverse populations and working outside normal business hours

YES

 

Knowledge of Raiser’s Edge or similar fund development software

 

YES

 

 

Section 8:  Education:

 

Required

Preferred

Bachelor’s degree

YES

 

 

Section 9:  Competencies:

Competency

Definition

Attention to Detail

·         Review data/documents for accuracy and consistency

·         Take action to prevent mistakes

·         Follow procedures closely

·         Keep records accurate and up to date

Integrity

·         Be tactfully and helpfully honest

·         Maintain confidences

·         Show consistency between words and actions

·         Demonstrate respect for other, even in difficult situations

Gets Results

·         Do everything possible to meet goals and deadlines

·         Demonstrate high personal work standards

·         Persist in the face of repeated challenges

·         Demonstrate a sense of urgency about results

Interpersonal Relationships

·         Recognize the impact of one's behavior on others

·         Adjust own interpersonal approach to fit the interpersonal style/needs of others

·         Deal effectively with people in order to get work accomplished

Continuous Quality & Performance Improvement

·         Identify and apply "best practices' in own work

·         Establish personal standards of quality for own work

Decisiveness & Judgment

·         Demonstrate good judgment in routine, day-to-day decisions

·         Use good judgment in deciding whether to make a decision or escalate it

Flexibility & Achieving Change

·         Positively deal with changes that affect job requirements

·         Work to clarify situations where information, instructions, or objectives are ambiguous

Organizational

Savvy

·         Act in accordance with organizational culture

·         Know when to bring an issue, problem, or decision to someone higher up in the organization

 

 

Section 10: Physical requirements:

General

Office environment working with computers, phones and other office equipment

Lifting

Up to 20 pound on an occasional basis

Stretching

Some moderate stretching

Repetitive movements

Typing, spreadsheets

All interested applicants should sent cover letter and resume to Daria Kreher daria.kreher@gmail.com.

The Center for Women & Enterprise is an equal opportunity employer.